A. Privacy policy
ABYLSEN GROUP, including the Abylsen brand and its subsidiaries (hereinafter collectively referred to as “ABYLSEN GROUP”), is committed to protecting the privacy of its employees, clients, partners, and candidates who interact with ABYLSEN GROUP.
We may collect personal information through forms on our website, as well as via mail, telephone, email, in person, or through any other means of communication.
This external privacy notice defines our practices regarding the collection and sharing of personal data and aims to inform individuals about how we collect such information, the purposes for which we use it, and how we share any personal data they choose to provide.
B. Collected data
As part of our interactions and services, we collect several categories of personal data that are necessary for the proper execution of our activities and for compliance with our legal obligations.
This data includes, in particular: identification data (such as name, surname, date of birth), contact details (postal address, email, phone number), financial data (banking or payment information, if applicable), as well as connection and browsing data collected when using our online services (IP addresses, cookies, and other digital identifiers). We may also process usage and preference data to personalize our services, and in certain cases, professional data and information related to your professional activity. Each type of data is processed in compliance with applicable laws and exclusively for the specific purposes described in this notice.
Below is the list of collected data:
1. Data related to Candidates
- Website section “Join the adventure > Spontaneous application”: First name, last name, email address, phone number, postal code, experience, LinkedIn profile link, profile (consultant, AI, TA, BP), mobility, CV.
- Website section “Contact”: First name, last name, email address, phone number, city.
- During a phone interview: First name, last name, phone number, email address, CV, mobility.
- When responding to our invitation email: CV, skills report, cognitive and personality test.
- During the recruitment interview: Candidate interview report.
2. Data related to Clients & Partners
- Website section “Contact us”: First name, last name, job title, company, email address, phone number.
- During a phone call: First name, last name, email address, phone number.
- During a meeting: First name, last name, email address, phone number.
3. Data related to our Employees
When signing an employment contract, the future employee provides all necessary documents for its establishment:
- Name, surname, nationality, address, email, photo, phone number, date and place of birth.
- Disability worker certificate, family situation, number of children, names + birth dates + social security number for family health insurance, bank account details (RIB), social security certificate, copy of health insurance card.
- Copies of diplomas, national identity card, vehicle registration certificate, driving license.
- Car insurance certificate, medical fitness certificate, home insurance certificate, compliance certificate for electrical installation.
4. Browsing data
- Detailed information about visits.
- Information collected through cookies.
- IP address.
- Domain name.
- Browser and operating system version, browser language.
- Access time.
- Traffic data.
- Web logs.
- Site navigation movements.
- Referring websites.
- Pages viewed on the website.
C. Data processing
1. Processing purposes and legal bases
As part of our activities, we collect and process personal data for various specific purposes, always in compliance with applicable legal bases. Each processing operation is based on specific legal grounds, including consent, contract execution, compliance with legal obligations, or our legitimate interests, depending on the nature of the data and the context of its use.
2. Data controllers & DPO
ABYLSEN GROUP, headquartered at 47 Avenue George V, 75008 Paris, France, acts as the data controller, ensuring the security, confidentiality, and regulatory compliance of data processing.
To ensure compliance, ABYLSEN GROUP has appointed a Data Protection Officer (DPO), Michelle BRUNO, who can be contacted at dataprotection@abylsen.com or +33 6 37 20 50 41.
D. Data security
1. Internet security
We implement reasonable physical, electronic, and procedural security measures to protect personal information in accordance with legal requirements.
2. Transfers outside the EU
Most personal data is stored and processed within the European Union. However, in specific circumstances, it may be hosted in the United States. In such cases, we ensure that protective measures are in place, in compliance with EU requirements, to guarantee a level of security and confidentiality equivalent to EU standards, through transfer agreements aligned with applicable regulations.
3. Data retention
Our data retention periods depend on business needs and legal requirements. We keep personal data only as long as necessary for the processing purpose for which the information was collected, as well as for any legally permissible associated purpose. Once personal data is no longer needed, we either anonymize it irreversibly (and may continue to store and use it) or securely destroy it.
E. Your rights
In accordance with current legislation, you have several rights regarding your personal data.
For any questions regarding our use of your personal data, please contact our Data Protection Officer at dataprotection@abylsen.com.
You may also file a complaint with the supervisory authority in your country. Below are their contact details:
Belgium – Commission for the Protection of Privacy
Rue de la Presse 35, 1000 Brussels
Phone: +32 2 274 48 00
Fax: +32 2 274 48 10
Email: commission@privacycommission.be
Website: www.privacycommission.be
France – Commission Nationale de l’Informatique et des Libertés (CNIL)
8 rue Vivienne, CS 30223, F-75002 Paris, Cedex 02
Phone: +33 1 53 73 22 22
Fax: +33 1 53 73 22 00
Website: www.cnil.fr
Luxembourg – Commission Nationale pour la Protection des Données (CNPD)
1, avenue du Rock’n’Roll, L-4361 Esch-sur-Alzette
Phone: +352 2610 60 1
Fax: +352 2610 60 29
Email: info@cnpd.lu
Website: www.cnpd.lu
F. Cookies
Users can choose to block certain types of cookies, but this may impact their browsing experience and the services offered.
Strictly necessary cookies are always active and essential for the website’s operation.
Targeted advertising cookies are used by advertising partners to build a profile of your interests and display relevant ads.
Performance cookies help us analyze website visits and traffic sources to improve site performance.
Functionality cookies enable website customization but may affect certain services if disabled.
G. Updates
We are committed to keeping this privacy notice up to date and adapting it in accordance with legal changes, including GDPR requirements, as well as any modifications to our business activities and personal data processing.
Any changes will be communicated and will take effect upon publication on our website.
